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Child Minding Policy

Freedom Dance Fitness NSW wants you to have a worry free workout, which is why we offer child minding for all 9.30am classes on a weekday.


  • Their child needs to go to the bathroom or is in need of a nappy change.
  • Their child is crying excessively.
  • If their baby requires feeding.
  • If any serious misbehaviour takes place.


New parents/carers must complete a membership form via ClubWorx on their first visit before leaving their child in the care of the child minder. By signing this membership form you are agreeing to all the policies and procedures of this childminding facility. Any information regarding your child or your family, given to the centre either verbally or in writing, will be treated as confidential.

Parents/carers will have access to their own child’s records but not to others.

The child minder will not discuss your child with others unless they have permission from the parent/carer.


Child-minding is NOT available without booking.

Admission into child minding is by prior appointment only. Bookings are preferred a day in advance via ClubWorx and must be made in the name of the child. There are restrictions to the number and ages of children that can be cared for at one time within the child minding room. If there are already a maximum amount of children booked in or your child is too young or old, then it will not be possible to leave them with the child minder. The centre will allow children between the ages of 6 months and 10 years old. The number of children permissible in child minding is entirely up to the discretion of Freedom Dance Fitness NSW.

Parents/Carers must also list any special needs or instructions for the child, such as allergies, teething, cuddle rug or dummy.


Regardless of circumstances, the time slot booked for your child must be adhered to. If you are late arriving, the booking will still end at the original time that was reserved. This ensures that we always maintain the child to carer ratios as dictated by children services.


Nappy changing is not provided, therefore we recommend that you ensure your child has a new clean nappy before dropping them off. If your child needs to go to the toilet the parent/guardian will be called.


The child minder will not provide your child with any meals or snacks but if you wish you can provide a light snack or drink to have whilst in the care of the child minder. Please do not give your child anything that contains nuts as we may have children with severe nut allergies who can be seriously affected by being in the same room as someone who has consumed nuts.


Do not bring children that are sick or showing symptoms of being sick.

It is our policy NOT to administer any medication to the children in our care. This is the responsibility of the parents/carers. Admission into child-minding is up to the discretion of Freedom Dance Fitness NSW staff.


The centre will always promote positive behaviour in your child. Your child will be praised for good behaviour and the child minder will always set a good example and be a good role model to your child.

However, if your child misbehaves the child minder will use several techniques to deal with the child, depending on the age/stage of ability of the child and the situation:

  • Distraction. Remove the child from the situation and give them an alternative activity.
  • Ignore: Depending on the situation the behaviour may be ignored if it is being done to get a reaction.
  • Discuss with Child. If the child is able to understand the child minder will discuss the behaviour with the child and try and get them to appreciate the consequences of their actions.
  • Call upon the parent/carer to address the child


We operate an inclusive child minding service, where all children are welcome regardless of their race, religion, culture, sex, social background, disability etc. However, we reserve the right to exclude a child permanently in the following situations:

  • If the child continually demonstrates aggressive behaviour to the other children
  • If the child continually uses inappropriate language (swearing)
  • If the child continually makes inappropriate remarks, such as racist comments
  • If the child is likely to cause harm to other children in the setting
  • If the child is found to be stealing from other children or staff
  • If the child is practicing unsafe behaviour (climbing outside the play equipment)

Freedom Dance Fitness NSW reserves the right to refuse admission to any child. In this case they would discuss with the parent/carer and give reasons for this decision.


The following procedures are in place to support the health and safety of your child.

  • All toys and equipment will be checked and cleaned regularly to ensure they are safe for your child to use. Any broken or hazardous items will be removed immediately. Children will only be offered toys and resources that are suitable for their age/stage of development
  • Please ensure that if a child brings a toy from home that it is suitable for all the children in the setting i.e. it does not contain small parts etc. If it is deemed to be unsuitable by the child minder then it will be removed and returned when the parent/carer comes to pick up the child.
  • Freedom Dance Fitness NSW is not responsible for any toys or other possessions that the child may bring in from home
  • When not under the care of the child minder, children are the sole responsibility of the parent/guardian and must be supervised at all times. Children must be kept away from the workout floor and all gym equipment when being escorted through the  workout area
  • No child is permitted to enter the workout area while the group fitness class is taking place
  • Prior to class, Parents/Carers are to closely supervise their child/ren while the equipment for the class is being set up
  • At the conclusion of class, Parents/Carers are to closely supervise their child/ren while packing up of the equipment is taking place.
  • Children are not to access the stage at any time
  • Children are not to use the aerobic steps at any time
  • Children are to pick up hand-held weights at any time, unless they are part of the group fitness class and over the age of 14.


The safety of your child is paramount and the child minder will take every measure they can to protect your child from hurting itself. However sometimes accidents do happen, in this occurrence they will be dealt with as follows:

  • Comfort the child and reassure them
  • Assess the extent of their injuries and if necessary call for medical support/ambulance.
  • Carry out any first aid procedures that are necessary.
  • Inform the parent/guardian of the accident, and if necessary to take the child for further care.

After every accident, however minor the child minder will:

  • Complete a report in the accident book.
  • Ask the parent/carer to sign the report and then provide them with a copy.


If the child minder has reason to believe that any child within their care is being abused or neglected in any way they will report it to the NSW Department of Community Services, under these circumstances the childminder will not be able to keep information relating to the child confidential, but will need to share it with the DoCS and/or police if requested.

Our Child Minder has a valid NSW Working With Children Check.